Muhammed Uvaise TK from CM College shares their journey toward digital transformation: "We turned to EMBASE Pro Suit as our chosen platform, and it has consistently proven to be the optimal choice." Since 2009, the college utilised computers and applications like MS Excel for student fee collections and report generation, and MS Word for issuing certificates. The transition began with certificate automation.
Muhammed Uvaise TK, an office clerk, outlines the initiative: "Our objective was to upgrade our MS Word templates to automatically generate transfer certificates incorporating advanced features such as QR code identification, which displays student details and allows for direct printing from EMBASE Pro Suit." This shift demonstrated to the entire campus the practical benefits and feasibility of adopting cloud-based solutions.
The decision to continue with EMBASE Pro Suit was influenced by trust, user familiarity, and the platform's ease of use. Muhammed elaborates, "The migration process was seamless, especially since our prior experience with MS Excel enabled an efficient transition of student, teacher, and staff details to EMBASE Pro Suit. This also eased the process of assigning access as we deployed new cloud services."
The deployment strategy began with leveraging minimal modules and services, utilizing the existing infrastructure of computers and printers. EMBASE Pro Suit provided a complimentary domain, cmc.embase.in, featuring three distinct user login interfaces: one for students and parents, another for teachers, and a central control console for administrators.
Muhammed Uvaise Quthubi elaborates on the transition: "As we intensified our shift to the cloud and migrated additional user-oriented services, we focused on establishing a secure cloud environment, conducting necessary upgrades and migrations. This transition resulted in enhanced data availability and service performance, significantly improving the college's reputation among stakeholders. The services became more robust, reliable, and redundant once moved to the cloud—a level of efficiency we couldn't have attained with our previous on-premises setup."
Over time, the approach evolved. "We made a strategic decision to segregate Administrative and Academic tasks, which was a concept initially unfamiliar to both our teachers and office staff," he explains. "By dismantling each barrier one by one, we simplified the process, making subsequent steps more intuitive and manageable for everyone involved."
Mr. Uvaise reflects on the college's initial adoption of EMBASE v1.0 in 2017, noting that the tools were somewhat challenging to navigate due to limited documentation. Fast forward, and EMBASE Pro Suit 4.0 emerges as a game-changer—an application that stands leagues apart from its predecessor, not only matching but also competing on an international level. He highlights, "The transformation is remarkable; the tools have become much more user-friendly, with an impressive UI/UX design that enhances the user experience, and the speed improvements are significant compared to the previous version. Additionally, EMBASE Pro Suit v4.0 introduces an expanded suite of modules along with 24/7 customer support, significantly enhancing our operational efficiency and user satisfaction."